Calendar "How To"

The MSPH calendar enables you to view upcoming MPSH events, as well as submit a request to your departmental administrator for your own event posting.

The Navigation
Select:

• "Calendar" to view the main calendar page



• "View by Month" to view a whole month's worth of events. (Events are listed by date beneath the calendar table.)



• "View by Week 1st, 2nd, 3rd, 4th, 5th" to view events one week at a time. (Events are listed by date beneath the calendar table.)



• "Submit Event" to complete an event posting request



• "Search" to find a specific event



• "Help" to learn about the calendar application's features



• "Administration" to go to the administrator-only area (Login required)

How to Change the Calendar View
The calendar display defaults to the current month with today's date in red. To change the calendar view, select:

• "Prev Month" to view the previous month's events



• Month & Year to view all events for the month



• "Next Month" to go to the next month's events listing



• A specific date within the calendar, e.g. 15, to view events on that specific day



• "1st, 2nd, 3rd, 4th, 5th" (along the right side of the calendar table) to view events by week



• The event title (highlighted in blue in the event listing under the calendar) to view all available event details, e.g., sponsor(s) location, etc.

How to Search for an Event
The search function enables you to search the entire calendar for events--past, present and future. There are two primary search options: Date/date range OR keyword.

Searching by date range
You can search for all events falling on or between specific dates. The default search range is 2 months.

1. Enter your date range into the form using the "Date From" and "Date To" fields.



2. Select "Submit" to run the search.

Searching by keyword
You can search for an event by any combination of keywords.

1. Type all or some of the event title or Speaker(s) name into the appropriate field. Or, using the pull-down menus, select the relevant "Event Kind," "Location," and/or "Sponsor."



2. Select "Submit" to run the search.

How to Submit an Event Posting Request
You can submit your own event request to your departmental administrator to post on the calendar. Once your request has been approved, you will receive a confirmation e-mail. Note: The administrator has the right to refuse a request (based on departmental policy). If this occurs, you will receive an e-mail citing the reason. IMPORTANT: Your event will not display on the calendar until it has been approved by the administrator.

1. Select "Submit Event" (located in the calendar navigation, upper right).



2. Choose either "Submit a Single Event" or "Submit a Repeating Event." (Repeating events include those events that span multiple days.)


Submitting a Single Event

3. Enter your event data into the online form. Note: * denotes required fields.



4. Select "Submit" to send your request to the administrator for review.


Submitting a Repeating Event

5. Enter your event data into page 1 of 2 of the online form. Note: * denotes required fields.



Inputting Dates for Recurring Events/Events Spanning Multiple Days or Months
5a) To enter the dates for your regularly scheduled or multi-day event, start by inputing the event start and end dates, e.g., if you want to schedule a weekly meeting every week for one year, your "From" date is the date of your first meeting and your "To" date is the date of your last meeting one year later.

5b) Choose the "Frequency"--Weekly or Monthly--and the specific day(s). For example, if your weekly meeting occurs every Monday, highlight Monday. If your monthly meeting occurs on the 27th of each month, highlight the 27th. If you have a 3-day conference, highlight Monday, Tuesday, and Wednesday. Note: Highlight multiple days by pressing the <Ctrl> key while you make your selection.

5c) Enter the start and finish times for your event. Note: If the start/finish times of your event differ depending on the day, input the times for the first day; you will be able to set the times for the other days on the next page of the form.


6. Select "Submit" to proceed to page 2 of 2 of the online form.



7. Enter your event details. Note: * denotes required fields.



To set different start and finish times for each day of your event, simply:
7a) Go to "Event Date(s) & Time(s)" section at the bottom of the page.

7b) All your event dates will be listed. Choose the date for which you need to set the time.

7c) Use the pulldown menu to select the "Start" and "Finish" times.


8. When you have finished, select "Submit" to send your request; you should get a confirmation page saying that your request was sent.